Job Description: The Accounting Manager – Accounts Payable and Capital Projects is responsible for maintaining the University's financial and accounting systems and records, with a primary focus on Accounts Payable and Capital Projects. The position will supervise the Accounts Payable personnel and is responsible for the accurate and timely dissemination of financial information and funds to appropriate constituents. The position reports to the Controller and performs a wide variety of tasks as needed and identified by the Controller. Washington and Lee University's Business Office plays a vital role in the operations of the University including reporting, auditing, business operations and student accounts and offers opportunities for continuous learning and professional development. Additionally, the university offers about 25 days of time off as well as multiple university holidays and employee appreciation days off including a week at Thanksgiving and 2 weeks in December/January. Employees are provided with generous healthcare, retirement, and work-life benefits. Learn more about working at Washington and Lee University at jobs.wlu.edu .
The Washington and Lee University campus is in Lexington, Virginia, an historic city of 7,000 residents, in the Shenandoah Valley. Lexington is a two-hour drive to Richmond and a 3-hour drive to Washington, DC. Charlottesville, Roanoke, and Harrisonburg are all within about an hour drive.
The Business Office is committed to the development of an inclusive environment and we strive to advance diverse perspectives and approaches in carrying out the mission of Washington and Lee University.
Essential Functions: Provides supervision and direction to Accounts Payable Business Office personnel, suggests training programs that may be needed to improve efficiency and knowledge, and provides performance evaluations and coaching within this area.
Reviews supplier invoices and expense payments to ensure compliance with business office expense guidelines.
In conjunction with the Accounts Payable Business Office personnel, provides training to employees across campus on processing supplier invoices and expense payments and ensures that training guides available on the Business Office website remain up to date.
Prepares wires required for payment of invoices or student account credits using either US or international currency.
Collaborates with Accounts Payable/Payroll ensuring that taxable income is identified through advances or unsubstantiated expenses, and that other steps necessary are taken to provide timely and accurate information to the required regulatory agencies, the University and its financials. Assists with evaluating transactions with foreign entities and individuals for potential tax impacts.
Ensures compliance with governmental (Federal, State) and other agency reporting requirements. Reviews, reconciles, and/or files certain government reports on a monthly, quarterly, and/or annual basis, such as 1099s.
Prepares and reviews account reconciliations for assigned accounts. Monitors for timely completion of account reconciliations and monthly closing checklists.
Supports the preparation and presentation of year-end financial statements for the annual audit and tax filings; works with the Business Office staff, the Treasurer and the external auditors to provide supporting documentation.
Works with Facilities Management to reconcile capital project budgets to the general ledger and loads project budgets.
Maintains the University's fixed asset capitalization policy and recommends changes, as needed. Ensures project transactions and other asset purchases are appropriately capitalized or expensed in accordance with GAAP and reported appropriately in the University's financial statements.
Receives and reviews weekly Workday release notes; disseminates to business office staff as appropriate based on the nature of the updates. Coordinates the semi-annual Workday releases for testing and adoption; conducts meetings with business office staff to review release notes and plan for testing and ensures testing is completed.
Continually strives to automate manual processes in the Business Office. Identifies, develops and recommends policies and procedures for the Business Office to the Controller.
Performs internal audits as deemed necessary by the Treasurer and/or Controller which might identify trends or potential problem areas.
Keeps up-to-date on items that affect accounting at W&L through newsletters, conferences, classes, etc. and be able to guide the non-exempt staff on any of these items that affect their areas of responsibility.
Acts as backup and/or assists with the duties of other staff in the Business Office when those individuals are absent or as office demands require.
Additional related duties as assigned.
Minimum Qualifications: A minimum of a bachelor's degree in Accounting, Business, or other related field is required. Additional relevant education (M.B.A. or Masters of Accounting) and licensing as a CPA are desired but not required with significant relevant work history.
Demonstrated extensive knowledge of generally accepted accounting principles.
Experience managing employees.
Excellent oral and written communication skills and the ability to multitask and work cooperatively with others.
Significant experience with Accounts Payable in a high-volume setting is preferred.
Application Instructions: Review of applications will begin immediately and continue until the position is filled. A resume and cover letter are required. Please upload these documents when prompted on the application form. You will be asked to provide names and contact information for three professional references.
Position Type: Exempt, Full Time, Benefit Eligible Minimum Pay: $69,339.00 - Pay Commensurate with Experience
