Senior Administrative Specialist

Senior Administrative Specialist

Ge Digital

Senior Administrative Specialist

Detalles de la oferta

Role Summary:
The Senior Administrative Specialist will provide general administrative support for complex and time sensitive projects by supporting the manager and employees of a diverse department through a variety of tasks related to organization and communication. The duties and responsibilities performed will often require independent judgment and strong organizational skills.

Essential Responsibilities:
The Senior Administrative Specialist performs a wide variety of administrative activities requiring independent judgment and strong organizational skills.
Essential responsibilities include, but are not limited to:
Performs general administrative duties such as receive fax/letters, answer routine questions, locate and furnish information, organize and maintain files, order supplies, maintain regulatory posting notices, and follow up on pending matters.
Proactively supports a manager and team by prioritizing and completing multiple activities; typically, within deadlines.
Maintains and submits regulatory facility licenses, renewals, modifications, permits, and supporting licensing documents for various agencies.
Perform administrative tasks utilizing a high level of accuracy and attention to detail as facility licensing administration requires frequent correspondence to industry regulators.
Develops, distributes and files memos, letters, presentations, and regulatory documents such as inspection reports, certificates, orders, and correspondence.
Provides support and logistics for regulatory inspections.
Manage and analyze business data, including data monitoring, tabulation skills, generation of data, text and graphics for reports and presentations.
Appropriately handles routine inquiries and exercises appropriate judgment in escalating issues to team members or managers as needed.
Prioritizes, organizes, and follows-through on assignments in a timely manner.
Prepares and distributes routine reports following established procedures and protocols.
Maintains and coordinates calendars, schedules meetings and appointments.
Works closely with other administrative positions in a collaborative manner, including occasional coverage for others during absences.
Frequently works on complex projects
Utilize specialized office equipment such as VoIP telephone, teleconference hook-up, and multifunction printers to complete tasks
Accurately maintains electronic databases, files, shared virtual drives and other information repositories.
Maintains control of company proprietary, security and other sensitive information
computer systems and programs such as Microsoft Office, Adobe or other similar

Work overtime as needed
Perform other relevant duties as assigned

High School Diploma / GED or equivalent
Minimum of three years of full administrative / secretarial experience or graduate of a one- or two-year college level secretarial program and one year of full administrative secretarial experience
Must be able to demonstrate at least intermediate proficiency using Microsoft Office by completing an assessment test as part of the interview process
Must prove proficiency in 3 of the 5 Microsoft Office programs: Word, PowerPoint, Excel, Outlook, and Access
Must be able to lift and / or push up to 20 lbs.

Desired Characteristics:
Additional college or professional training in a secretarial program is highly desired
Previous experience working with a large employer, in the manufacturing industry, and/or working directly with regulators
Current NC Notary Public or willingness to obtain
Administrative / secretarial experience includes positions such as office manager, secretary, administrative assistant, paralegal or equivalent
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Fuente: Jobs_Gecareers


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