About ESi Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and damage to residential or commercial structures. The variety and depth of our project work creates a variety of fulfilling roles at ESi.
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What We Can Offer You Medical, Dental & Vision Life Insurance/Voluntary Life Insurance/Universal Life Insurance 401k with employer match Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus Competitive Salary Flexible Time Off (FTO) – encouraged to take 20 days of paid time off/year Pet Insurance Work/Life Balance Access to Wellbeats – on-demand fitness & well-being videos Full-size gym & personal trainer at the office multiple times a week 10 paid holidays (9 standard holidays and 1 floating holiday) 30-minute fitness break available in addition to 1-hour lunch break Business casual dress code and positive working environment Continuing education opportunities No relocation assistance will be provided About This Role Under general direction, the Payroll Specialist is responsible for the administration of all pay processes for employees of the firm. The Payroll Specialist's duties will include processing payroll data, calculating wages, withholding taxes, and other deductions, and interface with the accounting department to ensure data continuity between payroll and the general ledger. This position requires excellent organizational skills and attention to detail Must have empathetic communication skills to be capable of relating to individuals at all levels within the organization.
Key Responsibilities: Manages prompt and accurate processing of semi-monthly payroll Including special bonus payroll cycles and manual payroll checks when needed. Maintains detailed notes proactively throughout the pay period to ensure timely and accurate payroll processing. Audits time records to ensure the proper documentation is collected and pay records match accordingly. Complies with third-party, annual payroll audits. Partners with Benefits team members to ensure timely and accurate 401(k) funding and plan compliance Reviews every payroll to verify data accuracy and resolves discrepancies. Maintains human resource and payroll information system records and compiles reports from the Human Capital Management (HCM) system. Tracks all employee changes to aid in accurate record keeping and to support accurate Federal and State Compliance filing. Assists with employee status changes and updates in the HCM Responds to all wage audits, and verifications of employment, both verbal and written, and assists team members in the completion of unemployment claim responses. Partners with Benefits team members on annual 401(k) audit. Stays up to date and maintains compliance with federal, state and local tax, employment, and benefits laws and regulations. Ensures accurate W2, W3, 1095, state and local payroll tax filings. Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to affect continual improvements in efficiency of payroll and services performed. Partners with the Accounting Department to reconcile general ledger Responsible for registering new state and local payroll tax accounts and maintaining current status with state agencies as needed Helps to maintain personnel records and files in accurate, organized manner Responsible for the onboarding function and reviews for accuracy of employee set up and processing of I-9's. Communicates with all new hires regarding their first pay with the organization and HCM information. Communicates all final pay and contact information to separating staff members as well as a transition guide to aid in benefit offboarding. Education Requirements: Associate degree required Certified Payroll Profession (CPP) or Fundamental Payroll Certification (FPC) preferred Computer Skills: HCM experience (ADP Workforce Now preferred) Proficient with Microsoft Office Suite and Teams; Internet software skills Other Skills/Abilities: At least three years of related experience is required. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Working understanding of payroll principles, practices, and procedures. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk and sit on a regular basis.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment.
It is the policy of ESI, as an equal opportunity employer, to attract and retain the best qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESI is committed to recruiting, hiring, and promoting people with disabilities, as well as veterans. If you need assistance with completing the electronic application, please email your request to
