Financial Operations Manager

Logo: Posting Number: STA00198PO24
Job Family: Financial and Accounting Operations and Analysis
Job Function: Fiscal Analysis
USC Market Title: Accountant/Fiscal Analyst
Link to USC Market Title: Job Level: P4 - Professional
Business Title (Internal Title): Financial Operations Manager
Campus: Columbia
Work County: Richland
College/Division: School of Law
Department: LAW School
State Pay Band: 7
Approved Starting Salary: $59,581
Advertised Salary Range: $59,581 - $80,000 commensurate with experience
Location of Vacancy: Columbia, SC
Part/Full Time: Full Time
Hours per Week: 37.5
Work Schedule: This in-person position, has the following work schedule:
Monday through Friday 8:30am – 5:00pm with an hour for lunch each day.
Basis : 12 months
Job Search Category: Fiscal Accounting
About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement: At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Advertised Job Summary: The Financial Operations Manager prepares financial reports, analyzes financial data for senior leadership, serves as a policy and procedures expert for the Law School's financial, business, and operational activities. The Financial Analyst is responsible for the financial sections of compliance reporting to the American Bar Association (ABA), US News and World Report, and university offices. The Financial Operations Manager serves as the School's procurement officer and provides guidance, oversight, and expertise over business operations and financial transactions for the School, ensuring fiscal responsibility, alignment with School priorities, and compliance with all university and law school policies and procedures. The Financial Operations Manager analyzes new projects and initiatives and assesses progress toward strategic goals and objectives by creating financial reports and dashboards. The Financial Operations Manager monitors budgets, agreements, grants and contracts for compliance and appropriate use of funds.
Minimum Qualifications: Bachelor's degree and 4 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications: Strong analytical skills and financial experience. A record of achievement in project management and data analytics, a high standard of professional integrity and ethics, an ability to articulate the School's mission, vision, and values, and a commitment to diversity and equal opportunity. Experience developing and implementing plans.
Experience or knowledge of data analytics.
Knowledge/Skills/Abilities: Results-oriented with a strong sense of vision, creativity, and initiative who also demonstrates strong organizational skills.
Excellent communication skills. Strong interpersonal and customer service skills. Ability to work well with various constituencies, including faculty, staff, alumni, and students.
Strong analytical and data skills. Proficiency in Microsoft Excel, Word, PowerBI, and Access and able to demonstrate proficiency in various database and statistical tools such as Tableau, SPSS, and/or SAS.
Ability to maintain the confidentiality of private or sensitive matters, have excellent judgment, and be able to perform tasks both quickly and precisely.
Able to manage multiple tasks in an organized and detail-oriented way and be a problem solver.
Understanding of federal and state grant/contract regulations and procedures and have the ability to become proficient on the university's grant administration application.
Proficient in PeopleSoft Finance (or have the ability to learn the application quickly) and have intermediate knowledge of accounting and finance. Ability to perform financial analysis and modeling, prepare financial statements, and analyze financial data.
Ability to understand and interpret procurement code and legal contracts. Job Duty: Serves as the Law School's subject matter expert on procurement matters and contractual agreements. Works with departments to ensure School purchases and applications adhere to law school policy, University policies, and State procurement codes. Works with the purchasing department, the General Counsel's Office, the Division of IT, the Communications department, and outside vendors to ensure compliance with all relevant codes and policies. Responsible for maintaining law school internal policies and policing policies.
Essential Function: Yes
Percentage of Time: 20
Job Duty: Acts as policy and procedures expert for the financial transactions and operations in the Law School. Serves as an advisor to administrative staff to ensure financial and operational transactions are followed correctly, effectively, and within budget. Serves as the subject matter expert on business and financial applications. Develops and champions process improvements for business and financial matters in the school. Provides clarification and advice to law school constituencies on university and Foundation policies and procedures. Serves as an approver of financial transactions for the School. Prepares journal entries and transfer requests.
Essential Function: Yes
Percentage of Time: 20
Job Duty: Responsible for developing management reporting and dashboard reports for the Dean and for developing policies to ensure financial responsibility and sustainability. Develops financial reports for new projects and proposals. Analyzes financial data and performs benchmarking analysis.
Essential Function: Yes
Percentage of Time: 15
Job Duty: Prepares quarterly Educational Foundation financial reports; manages scholarship planning and scholarship submission review and reconciliations
Essential Function: Yes
Percentage of Time: 10
Job Duty: Responsible for compliance reporting to include ABA, US News and World Report, and various university offices.
Essential Function: Yes
Percentage of Time: 10
Job Duty: Works with the school's finance committee to collect and analyze data, information, and stakeholder input to assist decision-making, solve problems, and make recommendations to the Dean and School leadership. Provides analytical support on a wide range of complex financial projects involving multiple competing deadlines. Provides work direction and manages projects ensuring timelines are met.
Essential Function: Yes
Percentage of Time: 10
Job Duty: Monitors budgets, agreements, grants and contracts for compliance and appropriate use of funds.
Essential Function: Yes
Percentage of Time: 10
Job Duty: Other duties as assigned based on the needs of the department.
Essential Function: Yes
Percentage of Time: 5
Safety Sensitive or Security Sensitive: No
Hazardous weather category: Non-Essential
Number of Vacancies: 1
Desired Start Date: 04/01/2024
Job Open Date: 03/04/2024
Job Close Date: 04/18/2024
Open Until Filled: No
Special Instructions to Applicant: Finalists for this position will be asked to take a proficiency test in Microsoft Excel.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by April 18, 2024.The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting: EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.