Executive Assistant

Our client located in Dickson, TN is seeking an Executive Assistant to join their team
This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the Real Estate industry! The Executive Assistant is a contract-to-hire opportunity with an onsite schedule
Responsibilities: Managing office communications Assess tasks and make sure whoever needs to do them is ON THEM and they get completed without micromanaging Compliance including simple audit forms (like insurance) Ensure all bills are printed and ready for executive to sign Deliver executives tax returns to their personal banker Finalize paperwork for new website and help get appointments for new branding photos and video for the website Help with insurance audit paperwork Assisting with advertising calendar Managing mail Help keep executive organized with leads and upcoming clients in CRM Liaison between executive and employees on projects so they stay out of the weeds Marketing/Advertising campaigns-help coordinate with Designers Handle insurance for any vacant personal properties for executive Coordinate car repairs, gas in car if needed and maintenance even if with a 3rd party Manage any compliance items (this will be within a realistic skillset) like renew executives real estate license online; renew executives Driver License, etc
Occasionally help with food or drink if tight appointments Oversee larger projects with the team (ordering open house signs, e-ail signature creation on Canva, troubleshooting the printer if needed, adding paper, etc.) Help with print media campaigns like newspaper ads, Nfocus and Nashville Business Journal Update executives TN
Association of Realtors BIO and Photo Order gifts for clients and family birthdays etc. Plan Work Travel Help with executives Passport and TSA precheck Handle State of TN-Unclaimed money Handle deposits and light banking when needed Qualifications: Understands URGENCY and how to prioritize tasks Real estate industry is ideal but not required Experience in an administrative role Friendly, professional and can thrive in a fast-paced environment and manage deadlines Well-spoken and communicates well in e-mails/written correspondence Does not use their personal phone for personal texts/phone calls unless on breaks or emergent and no personal social media at work Okay with being fully on-site daily in Dickson Job Title: Executive Assistant

Opportunity: Contract-to-hire

Location: Fully onsite in Dickon