Coordinator, FMS Events
8761BR
Finance & Administration
FMS Building Services Job Summary
RIT's Facilities Management Services (FMS) department is looking for a dynamic Coordinator, FMS Events to join the Events team. We value and care about our team members and are committed to your well-being. As part of the team, you are eligible for RIT's comprehensive and competitive benefits program that adds generously to your total compensation. Some of those benefits include medical/dental/vision, sick and vacation time, retirement, financial planning resources, educational benefits for you and your dependents, employee wellness program, and free use of on-site fitness facilities. Additionally, you will be eligible for professional development and cross-training opportunities that support your career growth.
The Coordinator, FMS Events provides services in support of university events. The position assists in creating a team culture across FMS while determining customer needs and ensuring excellent service is provided to all requesting FMS services for events. Job Responsibilities: Manage logistics for events requiring FMS services. This includes, but is not limited to: Strategize and coordinate all aspects of event requirements with customers. This includes attending all planning sessions and requesting stakeouts as needed. Coordinate requests for vendor services-rentals, golf carts, and parking Site logistics, vendor relations and onsite supervision of students. Process billings and invoicing. Flexible work schedule for large university wide events that require all events staff personnel to be available to coordinate FMS services. Schedule staff to support the events. This includes but is not limited to the following duties: Assist in the hiring, training, and supervising of the students. Assist as an Event Management System (EMS) subject matter expert for FMS services. This includes: Identifying process improvement opportunities for Special Events within EMS. Assisting in test and maintain functionality of EMS workflow process and how it interfaces with other departments Identifying any problems with EMS processes Learning how to navigate and use new features Assisting FMS Events Manager in collecting and analyzing performance data associated with special events including costs, labor hours, and customer satisfaction. Provide input to FMS Events Manager for action plans for improved productivity, quality, and customer service standards related to special events. Provide backup coverage for the FMS Event Manager and other Event Coordinators as needed. Other duties as assigned. Required Qualifications:
Education and Experience Associates degree in project management, business, or equivalent field. 5 years of experience in a project management, events coordinator, project coordinator, or equivalent role. Skills Must be able to build and maintain key relationships with a wide-range of academic and/or other student service departments. Ability to prioritize work and a strong commitment to teamwork are key. Must work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities. Must possess good written and oral communication skills; strong customer service orientation; as well as a demonstrated ability to work collaboratively with others. Must possess personal characteristics of flexibility, initiative, and cooperativeness. Demonstrated ability to maintain confidentiality of sensitive information. Demonstrated ability to operate the office equipment. Demonstrated ability to using computers and computer systems to enter data and/or process information. The successful candidate hired for this position will be required to drive on occasion, and therefore will be required, upon hire, to immediately enroll in the NYS LENS program. Candidates can review RIT's Vehicle and Driver Safety Procedures for more information. Preferred Qualifications:
Bachelor's degree plus 3 years of experience in a project management, events coordinator, project coordinator, or equivalent role.
Department/College Description
The Facilities Management Services (FMS) department works collaboratively to design, construct, operate, and maintain an exceptional and cost-effective living, learning, and working environment.
The FMS Events team manages and coordinates services to support the campus and community events.
Minimum Qualifications
Education and Experience Associates degree in project management, business, or equivalent field. 5 years of experience in a project management, events coordinator, project coordinator, or equivalent role. Skills Must be able to build and maintain key relationships with a wide-range of academic and/or other student service departments. Ability to prioritize work and a strong commitment to teamwork are key. Must work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities. Must possess good written and oral communication skills; strong customer service orientation; as well as a demonstrated ability to work collaboratively with others. Must possess personal characteristics of flexibility, initiative, and cooperativeness. Demonstrated ability to maintain confidentiality of sensitive information. Demonstrated ability to operate the office equipment. Demonstrated ability to using computers and computer systems to enter data and/or process information. The successful candidate hired for this position will be required to drive on occasion, and therefore will be required, upon hire, to immediately enroll in the NYS LENS program. Candidates can review RIT's Vehicle and Driver Safety Procedures for more information. Professional Area: Employment Category: Fulltime
Staff Job Function: Wage Band: $16 - $27
Hourly/Salary Minimum: $16
Hourly/Salary Maximum: $27
How to Apply
In order to be considered for this position, you must apply for it at: . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The direct link to this posting can be found here:
Additional Details Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit and .
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at:
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Hourly/Salary Minimum: 16
Hourly/Salary Maximum: 27
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jeid-0bc7ba1764cb3b4684da584149b6b7f6 About Rochester Institute of Technology
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at .
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