Accounting Specialist

CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
· S ervice · P rofessionalism · I ntegrity · R espect · I ndividual accountability · T rust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT . Clackamas County Core Values
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled . The first application review will be Wednesday, April 24, 2024 . We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS Annual Pay Range: $45,772.23 - $57,351.80
Hourly Pay Range: $22.005880 - $27.572979
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation time at time of hire. 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association.
Employees' Association (EA) Full Time Benefits
Learn More About Benefits

JOB DETAILS AND QUALIFICATIONS Clackamas County Facilities Management Division seeks a dynamic and detail-oriented individual to join our team as an Accounting Specialist 1.
In this role, you will be vital in ensuring the accuracy, efficiency, and exceptional service of the division's financial operations. The selected candidate will review payment requests, invoices, and purchasing cards for accuracy and proper authorization. They will input and reconcile financial data into systems like PeopleSoft Finance and internal tracking spreadsheets. Additionally, the Accounting Specialist 1 will respond promptly to inquiries and requests from team members and external vendors. In addition, our next Accounting Specialist 1 will assist in preparing journal entries for project costing and reconciling procurement card charges. They will maintain routine accounting files and prepare summaries and reports reflecting account status.
If you are a motivated individual passionate about accuracy and customer service, we encourage you to apply for this exciting opportunity to join our team.
Required Minimum Qualifications/ Transferrable Skills:* A minimum of one (1) year of related experience with basic accounting and bookkeeping that would provide the required knowledge and skills to perform the responsibilities of this position Demonstrated customer service skills and the ability to establish positive working relationships Knowledge of basic financial recordkeeping methods and practices Basic proficiency with Microsoft Excel Must pass a criminal history check which may include national or state fingerprint records check Preferred Special Qualifications/ Transferrable Skills:* Working experience in Accounting and Finance in a governmental setting At least one (1) year working experience in Accounts Receivable. Experience with large enterprise software packages (ERP) Experience reconciling transactions with financial systems, preparing journal entries and preparing financial documents according to applicable procedures For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following:
Reviews payment requests, invoices, and purchasing cards for accuracy, proper authorization, and application to the correct funding lines; calculates, posts, and reconciles amounts; verifies and inputs data into financial systems such as PeopleSoft Finance and internal tracking spreadsheet; identifies errors and posts adjusting entries; refers unusual or questionable items to higher-level staff. Maintains and updates payments for Contracted Services and Utilities; compares accounting records to various manual and computer reports to verify entries and balances; prepares routine manual and computer spreadsheets from identified source data; and enters information in the asset management system. Provides internal and external customer service; responds to various department and vendor requests for information relative to assigned function; provides information or services as authorized or refers to the appropriate individual for response. Assists in preparing interfunds; gathers the base information and supporting documentation; creates the interfund; scans and files associated documents; enters financial data into the work order system, such as zLink. Maintain routine accounting and general files; group documents for processing; sort documents in alphabetical and numerical order; compile information and prepare routine, recurring summaries and reports reflecting account status. Assist in preparing Journal Entries for project costing. Gather the Information and Supporting Documentation. Procurement Cards (P-cards) - Reconcile charges in PeopleSoft to entries made in the asset management system Back up to the front office administrative team and lobby support, including conference room setup, as needed. Auditing project costs before invoicing to ensure all costs are captured in the bill. REQUIRED KNOWLEDGE AND SKILLS Working knowledge of: Basic methods and practices of financial recordkeeping; basic accounting and bookkeeping systems, procedures and techniques; financial terminology; basic financial information systems and spreadsheet software; basic math; office practices, procedures and equipment.
Skill to: Interpret and process financial documents according to appropriate procedures; accurately count, record and balance transactions; perform arithmetic calculations and enter data with speed and accuracy; operate a calculator, computer terminal, typewriter and other office equipment; provide customer service by effectively meeting and interacting with the public, coworkers and personnel of other departments in a courteous, professional manner; establish and maintain effective working relationships with vendors and County employees; communicate effectively, both orally and in writing.

WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage
ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.
The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.
The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property.
Learn more about Clackamas County Finance

APPLICATION PROCESS Clackamas County only accepts online applications.
Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference
VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNIT Y Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS? James Callahan, Recruiter