Temporary Administrative Opportunities

Job summary
Temporary Administrative Opportunities in Oakland, CA
Job seniority: entry level
Responsibilities
• Manages calendar and scheduling manager or several members of department leadership.• Manages meeting preparation and support for department (logistics, travel, reimbursements, etc.).• Updates and maintains department websites using basic knowledge of web editing tools.• Collaborates with the Business Resource Center (BRC) on purchasing/invoicing, reimbursements, and contracts.• Prepares error-free correspondence and other written materials for department business needs.• Maintains general orderliness of shared office spaces, including supplies and copier areas.• Maintains department filing systems (electronic and non-electronic).• Assists in preparing budget for contract and grant proposals, and monitors expenses.
Requirements
• Working knowledge in administrative procedures• Proficient working knowledge of Microsoft Office Suite (Excel, Word, etc.)• Requires excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills• Calendaring experience with Microsoft Outlook• High School diploma and at least two years' experience, or a combination of education and experience.