Support Services Administrative Assistant

Job summary
Support Services Administrative Assistant positionPerforming a variety of administrative and clerical tasksSupporting the Executive Director of Operations and the Support Services team
Job seniority: entry level
Responsibilities
• Greeting visitors, vendors, contractors, etc. and directing them as needed• Answering phone calls and assisting callers• Organizing schedules• Generating online requisitions and purchase orders• Contacting vendors and/or contractors• Assisting with acquiring quotes, purchasing materials, and receiving shipments• Maintaining office supply inventory• Maintaining and ordering staff uniform inventory• Scheduling routine maintenance for fleet vehicles and equipment• Assisting with preparing bid documents and correspondence• Maintaining tools and parts inventory• Performing other assigned duties
Requirements
• High School Diploma or equivalent• College degree preferred• Previous clerical, accounting, or administrative assistant experience• Strong organizational skills• Attention to detail and problem-solving ability• Excellent prioritization and time management skills• Friendly and welcoming demeanor• Ability to work as a member of a team• Experience with office tools and software• Ability to learn job-specific technology tools• Meet grooming and interpersonal standards• Able to work 40-hour workweek and be available 12 months of the year
Key Skills Needed
• Strong organizational skills• Attention to detail• Problem-solving ability• Prioritization and time management skills• Friendly and welcoming demeanor• Ability to work as a member of a team• Experience with office tools and software• Ability to learn job-specific technology tools