Requisition No: 827823
Agency: Juvenile Justice
Working Title: SENIOR PROFESSIONAL ACCOUNTANT - ********
Pay Plan: Career Service
Position Number: ********
Salary: $1,707.16 BI-WEEKLY
Posting Closing Date: 05/24/2024
Total Compensation Estimator The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION, CONTACT AND SALARY INFORMATION: Location: Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399
Contact Person: Tanya Keech,
Minimum Starting Salary: $1,707.16 Bi-Weekly. (In accordance with current spending restrictions, an internal promotion will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)
DUTIES AND RESPONSIBILITIES: The position will be located in the Bureau of Finance & Accounting.
Serves as the Back-up Scoped Administrator. The Back-up Scoped Administrator's 's activities are monitored by the Financial Specialist. Ensures compliance with the Prompt Payment Statute (215.422), F.S. and coordinates, monitors, and oversees the P-Card Program, to ensure key controls are in place and operate as designed.
Set-up and maintain user accounts based on required authorization from management. Maintains and updates the Agency P-Card Plan required and approved by the Department of Financial Service (DFS).
Serves as the liaison for the agency with the contracted bank. Grants appropriate user roles within the system, maintains Works User Profile form for completeness. Maintains Works Administrator Agreement.
Monitors the weekly10 days aging report for pending transactions and assists Accountholders, Approvers, and Accountants to complete the transaction process in compliance with DFS 10-day processing rule.
Responsible for maintaining appropriate documentation and training to support P-Card requests and users with Works access. Orders new P-Cards, make changes to existing cards, and cancel cards as needed.
Coordinates approval by DFS to use restricted merchant category codes and one-time authorizations. Monitors the use of restricted merchant category codes. Inappropriate use will be governed by Section 5.8, Misuse and Abuse. Provides Works Training and resources to users of the program.
Investigates declined transactions. Monitors the Separation Notification System (SNS) and deactivates the P-Card immediately and the user's role in Works.
Responsible for audit, review, and the processing of Wright Express invoices. Ensures compliance with all state agencies purchasing and payment rules and regulations.
Performs other related duties as assigned.
Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40 {C) Explain any variation in work (split shift, rotation, etc.)
Candidate Profile (application) must be completed in its entirety. Include supervisor names and phone numbers for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume" in place of entering work history. If you experience problems applying online, please call the People First Service Center at . MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: Accounting Information Resource (FLAIR) and accounting codes
Works application and purchasing rules and regulations
Axiom Pro system
Health Insurance Portability and Accountability Act (HIPAA) and other state and/or federal laws
Microsoft Office Products
Creating Excel Worksheets
Ability to: Determine work priorities, assign work, and ensure proper completion of work assignments
Communicate effectively
Solve problems and decision making
Work independently
Establish and maintain effective working relationships with others
Communicate effectively verbally and in writing
Preference will be given to candidates with six months experience: - Knowledge of FLAIR.
- Knowledge of Florida PALM.
- Working in a position with regulatory responsibilities.
- Create ad hoc reports.
- Processing payments.
- Auditing invoices.
SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
