Job Title: Coordinator, Public Programming
Job Status: Full-time Job Summary: Under limited supervision, the Coordinator of Public Programming uses knowledge of the arts, humanities, as well as administrative skills obtained through experience and/or formal training to manage the logistics surrounding the Arab American National Museum's (AANM) various public programs. Work in close collaboration with relevant museum staff and seek to extend AANM's educational and cultural programming in the community to provide an immersive gateway to explore and learn about our communities.
Essential Duties and Responsibilities: Liaise event tech needs between artists/speakers and production staffConduct guided walking tours for groups of students and adults Conduct and oversee outdoor guided tours in and around the Arab American National Museum's neighborhood in East Dearborn as part of the AANM's Neighborhood Tours program. (Yalla! Eat, Spaces of Dearborn, and Dearborn Garden tours)Coordinating the complex administrative functions of the Neighborhood Tours project, which include docent staff training, and community outreachVendor/host recruitment, and liaising project promotion, evaluation, and communication between project staff and leadershipUtilize the techniques of dialogue, inquiry, and storytelling while leading tour groups Review current tour content and scripts, and regularly update and revise as needed to enhance tour experience Distribute promotional materials to designated locations throughout the various target communitiesResearch communities and organizations to help build audiences for programsCoordinate and monitor event timelines and ensure deadlines are metCoordinate event set-up, tear down and follow-up processesAssess event staffing and volunteer needs and recruit/communicate with staff/volunteers as necessaryCoordinate and oversee volunteers at eventsWork at AANM public programs, including several evenings and weekendsIssue check requests, invoices, and other fiscal paperworkMonitor event budgets, maintain event income, expense records, and ensure compliance with fiscal and grant requirementsManage event ticket sales and monetary reconciliation processOperates standard office equipment and uses required software applicationsPerforms other duties and responsibilities as assignedKnowledge, Skills, and Abilities: Knowledge of:
Event planning and logisticsPerforming artsArab American culture, arts, and/or Arabic language a plusSkill in:
Working with artists and individuals of diverse backgroundsOperating standard office equipment and using required software applications for program areas and other applications, including Microsoft OfficeAbility to:
Maintain confidentiality of sensitive informationPartner with other functional areas to accomplish objectivesAttend to detail while maintaining a big picture orientationProvide a high level of customer serviceOrganize and prioritize multiple tasks and meet deadlinesCommunicate effectively, both orally and in writingWork independently as well as collaborativelyEstablish and maintain effective working relationships at all levels of the organization as well as with external partnersEducational/Previous Experience Requirements: Minimum Degree Required:Bachelor's degreeRequired Disciplines:Public Programming, Humanities, Museum Studies or Education or equivalent education approved by Human Resources~and~
At least two years of experience in event management or any equivalent combination of experience, education, and/or training approved by Human Resources Licenses/Certifications: Licenses/Certifications Required at Date of Hire:NoneWorking Conditions: Hours: Normal business hours, some additional hours may be required
Travel Required: Some travel may be required
Working Environment: Climate controlled office
