Police Records Disclosure Specialist

Salary :

$69,626.47 - $88,863.00 Annually

Location :

Bellevue, WA

Job Type:

Regular

Job Number:

23-00122

Department:

Police

Division:

PD AdminServices Records

Opening Date:

04/11/2024

Closing Date:

5/5/2024 11:59 PM Pacific

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
Job Summary

Under the direction of a supervisor, the Police Records Disclosure Specialist analyzes, processes, and responds to requests for public records in the Police Department. This position reviews requests, seeks out clarifcation and additional information when necessary, and determines the appropriate records that should be released or exempted from disclosure under the Public Records Act, state law, Model Rules published by the State Attorney General, and the City's policies and procedures. This role will regularly consult and collaborate with legal and other public records staff throughout the City. Police Records Disclosure Specialists provide access to police records to keep the community informed about governmental actions and decisions, promoting transparency and increasing confidence in public institutions. The Police Records Disclosure Specialists are at the same time are mindful of the right individuals have to privacy.

We are looking for a service-oriented individual to join our team of dedicated individuals who take pride in public service and will support the vision of our Unit; Quality - Efficient - Support. Police Records Disclosure Specialists report to a Police Records Supervisor and are key members of the Police Administrative Services Division assigned to the Records Unit.

The Bellevue Police Department has 186 commissioned officers and 48 professional staff serving a city of more than 144,000 residents. The Bellevue Police Department mission statement is "To provide a safe place to live, work, and visit through quality law enforcement practices delivered by dedicated professionals. We focus our efforts and resources to Reduce Crime, Reduce the Fear of Crime, and Enhance the Quality of Life for all who call Bellevue home."
Essential Duties and Responsibilities

Performs duties and responsibilities commensurate with assigned functional area which may include any combination of the following tasks:
Locates, gathers, and organizes large volumes of records. Reviews and responds to records requests to ensure they are responsive and complete; makes independent and accurate determinations regarding application of statutory exemptions; creates documentation substantiating application of statutory exemptions; discloses public records consistent with legal and policy mandates. Evaluates, analyzes, and redacts information contained within public records in different formats (digital and physical), including audio and video records that may be exempt from disclosure. Creates exemption logs citing the reasons for and statutes relied upon when redacting or withholding exempt information. Communicates with requestors to provide "fullest assistance" to and "most timely possible action" on public disclosure requests, including clarifying and prioritizing elements of the requests, negotiating reasonable timeframes for response, and memorializing the communications in writing. Researches, interprets, and remains current on all relevant Revised Code of Washington (RCW), Washington Administrative Codes (WACs), federal regulations, and case law regarding public disclosure as communicated by Assistant City Attorney / Police Legal Advisor and attends trainings on such issues. Consults, collaborates, and coordinates with City Public Records of?ce, Supervisor, and Assistant City Attorney / Police Legal Advisor regarding public disclosure when necessary. Serves as a point of contact for the public, assisting in accessing information and records; fosters cooperative relationships; exhibits and supports a positive culture of transparency. Performs special projects and other work as assigned. Regular and reliable attendance is an essential function of this position.

Qualifications

Knowledge of public disclosure under the Washington State Public Records Act. Knowledge of applicable codes, laws and regulations including Required Code of Washington (RCW), Washington Administrative Codes (WACs), and applicable case law and information. Knowledge of and demonstrated skill in the use of computer applications such as Microsoft Office applications (e.g., Word, Excel, and Access) and Adobe Acrobat. Ability to maintain accurate documentation of search for requested records, including timeline, communications, documents provided, and exemptions or redacted materials. Extensive skill in analyzing and organizing complex data; including large volumes of information under strict legal deadlines. Skill in working with complex records/information and in interpreting rules, regulations, and policies. Skill in handling multiple and competing deadlines and priorities. Ability to manage multiple requests simultaneously and maintain attention to detail. Ability to document information, research, and resources. Ability to develop effective working relationships with requestors and to provide timely responses. Ability to resolve issues and concerns. Ability to preserve confidentiality and integrity of records. Ability to communicate effectively verbally and in writing to the public and staff. Ability to work independently as well as part of a team. English usage, spelling, grammar, and punctuation required to compose and proofread written documents and correspondence. Establish and maintain effective relationships with those contacted in the course of work, working both independently and cooperatively with others.

Minimum Education and Experience Requirements:
High school diploma or GED Three years of experience in records/information management and familiarity in reviewing confidential data and working within the public sector or law enforcement. Washington State Access Certification required (or ability to obtain within six months of hire) and maintain certification throughout the course of this assignment with the department. Driver's License may be required.

CORE COMPETENCIES:
Customer Focus : We are focused on the needs of the customer, and on developing strong relationships with our customers.
Instills Trust : Through authenticity, integrity, and honesty, we gain the trust and respect of all of those with whom we work.
Communicates Effectively : We understand the need to develop multimode forms of communication to address the needs of all the audiences with whom we are engaging. Cultivates Innovation: We are focused on generating new and creative ways for our organization to be successful.
Values Differences : Recognizing the value that different perspectives and cultures bring to an organization.

Supplemental Information

Additional Requirements:

Due to the critical and high-security nature of police work, top candidates must pass a polygraph, drug test, and thorough background check.
THE FOLLOWING DRUG USE (OR DISTRIBUTION OF) WILL BE DISQUALIFYING:

Any use of heroin, Any possession or use of GHB or any other "date rape" drug, including giving it to others, Any use of any illegal drug within three years of application* (excludes marijuana, which is addressed below), Misuse of Prescription drugs will be reviewed on a case by case basis. Any use of marijuana, including legal marijuana derivatives, bi-products or concentrates, within 12 months of application. * Please note that while some states have decriminalized marijuana, it is still federally illegal Any use of illegal drugs or marijuana since applying* to, or while employed by, any law enforcement agency (including military police agencies), Any participation in, or allowing of, the manufacture, selling, offering to sell, cultivation, warehousing, distribution, holding or transporting for another, transporting for sale, or financing of any illegal drugs/narcotics within five years of application*, including extraction and concentration of THC oils from marijuana for the production of "honey", "wax", "dabs" or any other THC concentrate, Any distribution of illegal drugs or illegal distribution of marijuana since applying* to, or while employed by, any law enforcement agency (including military police agencies) Any prescription forgery, prosecuted, undetected or otherwise, within five years of application.

THE FOLLOWING CRIMINAL VIOLATIONS WILL BE DISQUALIFYING:

Any adult felony conviction. Any juvenile felony conviction within the past five years. Any misdemeanor conviction for a crime involving moral turpitude. Commission of any crime of violence, including domestic violence. Commission of any sexual offense within the past five years. Any conviction of a felony crime at any time while employed in any capacity with a Law Enforcement Agency (including volunteer, intern, and reserve positions). Any single theft of property or money in excess of $100 value within the past five years.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.
Answer the Questions when requested and can be found on the Questions tab of the Job posting.
We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT
All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
All positions the completion of references checks, including at least one prior supervisor.
Some positions may require completion of a criminal background check prior to start employment
Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The five essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: exceptional public service, stewardship, committeed to employees, integrity, and innovation. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at ******** or If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

For any technical difficulties with your application, please contact the NEOGOV support line at ******** .

** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:
Medical
Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).
Dental
Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.
Vision
Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans

- Employees are offered three retirement plans:
Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.

City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.

Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:
More detailed information about our employee benefits is available at

Flexible Spending Accounts (FSAs)

Life/Accidental Death and Dismemberment (AD&D) Insurance

Long Term Disability (LTD)

Survivor Income

Employee Assistance Program (EAP)

11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)

An ORCA Card bus pass

On-site fitness center, and self service food/coffee options

Career development and training programs

Tuition Reimbursement Program

Employee Resource Groups (ERGs)

Paydays

- The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.

NOTE : This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

01

Do you have three years of experience in records/information management and familiarity in reviewing confidential data and working within the public sector or law enforcement.

Yes
No

02

Have you ever used or distributed drugs as listed in the job description?

Yes
No

03

The City of Bellevue considers its diversity to be its strength. Bellevue's diversity work is rooted in the principles of equity, access, inclusion, opportunity, and cultural competence. Please describe your experience working with diverse populations, to include any challenges you may have faced.

04

Please articulate your working experience with and knowledge of the Washington State Public Records Act, Chapter 42.56 RCW.

Required Question
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