People and Culture Specialist Location Hybrid work in Pearl River, NY : Overview: NOTE: This position is Hybrid to Pearl River, New York This position assists the People & Culture department by performing support (i.e., onboarding, scheduling of candidates, data entry, reporting, employee inquiries) to various P&C functions such as Total Rewards, Talent Acquisition and Retention, Culture and other ad hoc P&C activities. Responsibilities: Answer employee questions and/or forward to the appropriate area. Serve as an additional point of contact and assist with benefits administration. Maintain HRIS through updates and entering data. Coordinate Wellness events and larger group/vendor onsite meetings. Compile and prepare reports and spreadsheets. Assist in payroll administration including answering payroll questions, facilitating resolutions to any payroll errors. Recruitment/New Hire Process Post, update and remove approved job postings in Applicant Tracking System (ATS) as well as in other online recruitment sites. Using Active's ATS and/or LinkedIn, review incoming and existing resumes/cover letters for open or pending positions and forward qualified resumes to assigned recruiter; perform database searches for job candidates as applicable. Document/track applicant cycle via recruitment notes/documentation in the applicable systems. Create/update staffing reports to applicable P&C systems and/or Excel. Schedule and arrange screening interviews with candidates and internal hiring teams. Use thorough understanding of ATS to assist candidates through the full life cycle of the recruitment process. Ensure background and reference checks are completed for final candidates or new hires. Prepare new employee onboarding packages and assist in conducting new hire orientation. Coordinate equipment and office supplies with Management teams for New Hires/Offboarding. Record Retention Assist in ensuring current P&C Sharepoint files and databases are up to date. Assist in approving and maintaining employee benefits life events, employment status for ACA, and similar records. Assist in performing file audits to ensure that all required employee documentation is collected and maintained. Supervisory Responsibilities This position does not have supervisory responsibilities. The salary range for this position is $55,000-$68,000. The successful candidate's salary will depend on actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate's skill set, level of experience, and qualifications. Involved Media offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities. Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time. Qualifications: Bachelor's Degree preferably with a focus in Human Resources or, equivalent experience/training, required. Minimum requirement of up to 2-3 years related experience in an HR area. Proficiency in Microsoft Office, including Word (required), Excel (required) and PowerPoint (a plus). Proficiency in P&C and proprietary applications such as ADP, Sharepoint, Applicant Tracking Systems (ICIMS preferred), LinkedIn Recruiter, Power BI a plus. Travel There is no regularly scheduled travel required for this position, however, may occasionally be required to attend and support offsite initiatives.
