Job Description and Duties Under the general direction of a Supervising Transportation Engineer, the incumbent is responsible for managing, directing, organizing, and planning all administrative support functions; and providing expertise and maintaining the high level of service for the following programs within the division: Personnel, COZEEP, Telecommunications, Fleet, Purchasing, Procurement, Property Control, Facilities, Training, Labor Compliance, Contract Compliance, and Miscellaneous Office Support. These programs are central to the department's primary mission concerning a wide range of administrative activities.
Eligibility for hire may be determined by your score on th e Staff Services Manager II (Supervisory) e xam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.
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T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
PARF# 04-4-0240 / JC- 432442 You will find additional information about the job in the .
Working Conditions Position located in 111 Grand Avenue, Oakland, Alameda County. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New toState candidates will be hired into the minimum salary of the classification orminimum of alternate range when applicable. Special Requirements Statement of qualifications (SOQ) required. Please include a 1-2 page, 12 font size Statement of Qualifications (SOQ) describing relevant experience or education as it relates to the duty statement for this position. Please also answer the following two questions: Why are you the most qualified candidate for this position? Why are you applying for this position? Resumes will not replace the required SOQ. A standard State Application (form STD 678) is required. Clearly state your eligibility in the Explanations Section on your application. Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification. YOU MUST INCLUDE THE COMPLETE WORKING TITLE: Office Chief, Administrative Support, PARF NUMBER 04-4-0240 AND JC-432442. Screening criteria will be established and only the most competitive candidates may be interviewed. Please Note: Possession of minimum qualifications will be verified prior to interview and /or appointment. If it is determined an applicant does not meet the minimum qualifications, the application will be forwarded to the State Personnel Board for review and the applicant's name may be removed from the eligibility list.
Possessionof Minimum Qualifications will be verified prior to interview and/orappointment. If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment. Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreigncoursework is equivalent. Here is a list of evaluation agencies: . Please redactbirthdates and social security numbers.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Benefits to view the Benefits Summary for Civil Service Employees in the State of California.
Important Application Instructions Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
