Full job description About the Roger Baldwin of ACLU, Inc.:
The ACLU of Illinois is one of the largest state affiliates of the American Civil Liberties Union, a nationwide, non-partisan membership organization dedicated to the defense and expansion of civil rights and civil liberties. The ACLU has been at the forefront of every major battle for civil liberties and social justice in this country and continues to work through integrated advocacy to advance equality, fairness, and freedom, especially for the most vulnerable in our society.
Job Description:
The Human Resources and Finance Specialist will play a crucial role in supporting the human resources and finance functions of the organization. This position will assist in the smooth, timely, and error-free processing of financial and benefits information by processing data, creating reports, composing minutes, and filing information. Reporting to the Director of Finance, and working closely with the Human Resources Manager, the Specialist will help manage the organization?s confidential personnel and finance data; assist with employee benefits and collective bargaining agreement administration; provide confidential administrative support to management and executive staff in the finance and human resources functions; and provide confidential administrative support to the executive and management bargaining team responsible for collective bargaining negotiations concerning terms and conditions of employment for represented staff.
Previous experience with one or more of the following is required: payroll, accounting operations, budgeting, audits, benefits administration, and / or tax filings.
This is a busy role suited to someone who is solution-oriented, extremely attentive to detail, and comfortable with recurring tasks. The successful candidate will hold a high bar for excellence, even when things get hectic; manage a high volume of work with efficiency; and juggle competing demands and prioritize without sacrificing quality. The Specialist must demonstrate a very high level of integrity, and the ability to be discreet and maintain confidentiality is a must.
Supervisory Responsibilities:
None.
Employment Status:
Full-time, exempt, non-union position; based at our Chicago, Illinois office.
Responsibilities:
Maintain (in digital format, physical files, and finance and HRIS databases) accurate and up-to-date employee records related to payroll taxes, PTO, benefits, and personal contact information. Provide meeting and documentation support for Finance Director, Human Resources Manager, and Executive Director. Create confidential financial reports (including graphs and PowerPoints) regularly and as-requested for management. Assist with biweekly and monthly payroll reports including union database management and remittance of union dues. Ensure accurate minutes are taken and distributed after meetings related to financial issues, and executive/management strategy sessions. Support the annual audit, 990 tax return filing, budgeting, and accounting operations as needed. Assist Human Resources team with recruitment: job posting, interview scheduling, benefits enrollment, orientation, and onboarding of new staff. Assist the executive and management bargaining team in preparation for collective bargaining negotiations, including preparation of proposals. Attend collective bargaining sessions as a member of the management bargaining team with primary responsibility for maintaining accurate bargaining notes and minutes. Monitor office postage meter funds, procure office supplies, manage daily mail and bank deposits, and pursue other tasks as assigned. Salary and Benefits
Salary range for the Human Resources and Finance Specialist is $60,000-$65,000, commensurate with experience.
Benefits include 20 days of paid vacation (pro-rated the first year); 100% employer-paid medical, vision, and dental insurance for staff and eligible dependents; a 403(b) retirement benefits plan with annual employer contribution and match; life insurance; employee assistance program; flexible spending account; long-term disability insurance; paid parental leave, and potential flexible work options after initial training period.
ACLU Employment Statement
The ACLU of Illinois is an equal opportunity employer. We value a diverse workforce and encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, criminal record, or veteran status.
The ACLU-IL is committed to providing reasonable accommodation to individuals with disabilities. If you need assistance applying online, please email . If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
How to Apply
Applicants must submit the following materials:
A current resume. A one-page cover letter that explains (1) how you meet the qualifications listed above, and (2) your interest in working for the ACLU-IL in this role.
