Job Title: Executive Assistant FLSA Status: Salary; Exempt
Employment type: Full Time Salary Range: $60,000 to $90,000 per annum
Reports to: Vice President
Key Relationships: All Departments
Berman is a leader in property management and facility services. If you're the kind of person who cares about growing your career and providing the highest level of quality services to the client properties that we work on, then you're exactly the kind of person we're looking for. We don't just hire anyone at Berman; we are only looking for new team members who have the strongest work ethic, a deep sense of responsibility, a passion for succeeding and a willingness to always go the extra step in whatever task you undertake.
When you join Berman, you're committing to making a difference in everything you do while working on our team. We make a commitment to you too – helping you embark on a career with a path to strong growth and constant support in your path to higher career levels!
Founded in 2006 in Orlando, FL Berman has become a respected leader in the Property and Facility Services markets that we operate in. We work every single day on many millions of square feet of commercial and other types of properties. We provide every service needed to run, manage and beautify our client's real estate assets. Our employees come first at Berman, our belief is that if our employees are happy, strongly supported and put in a position to succeed, then our clients will also be happy with our work that our employees provide on their assigned properties every single day. Berman cares deeply about the people we hire and ensures that growth is always on the horizon. If you put customers first, care passionately about what you do and are committed to working on a team that respects each other, then Berman is the right fit for your next career position. Job Summary: The Executive Assistant will provide high-level administrative support to the VP and other senior staff. This position will require a high degree of organisational and time management skill. Must be highly proficient with Microsoft Suite and Adobe! Strong preference given to someone with prior experience in property management and/or construction. Supervisory Responsibilities: May recruit, interview, hire, and train junior administrative staff in the department. Duties/Responsibilities:
Provides high-level administrative support and assistance to the VP and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities:
Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Adobe and Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience:
High school diploma required; Bachelor's degree in Business Administration or related field preferred. At least four years of related experience required. Strong preference given to someone with prior experience in property management and/or construction. Physical Requirements:
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
