JOB SUMMARY Under direction of Executive Staff at SLU Law, the Executive Assistant performs highly complex and diverse administrative support duties related to the respective division; relieves the Executive Staff of a variety of administrative details; plans, coordinates, and organizes activities and the flow of communications for the division; ensures directives and special initiatives are carried out and handled appropriately; frequently obtains, explains, and provides information to the Executive Leadership Team, administrators, staff, community and elected officials, and the general public related to business of assigned area. The position works under general supervision independently developing work methods and sequences. PRIMARY JOB RESPONSIBILITIES Assists executive by performing specialized and complex administrative and secretarial support; Screens calls, ascertains nature of business; schedules and coordinates meetings and appointments, researches and compiles data for reports and studies, composes and/or prepares confidential reports and correspondence, makes travel and accommodates arrangements for staff
Assists in planning and implementing various programs, special projects, activities and services as assigned; may independently coordinate assigned programs or projects; coordinated logistics for various meetings, conferences, workshops and events
Provides technical and clerical assistance in the preparation of assigned budgets; may assist in administering grants; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports
Establishes and maintains highly complex record-keeping systems of confidential and sensitive nature; may assist in coordinating the implementation and application of information technology systems to support area of responsibility
Performs other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Knowledge of principles and processes for providing customer and personal services, which includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Interpersonal skills using tact, patience and courtesy
Verbal and written communication (grammar spelling, punctuation and vocabulary) skills
Ability to provide support and technical assistance to internal and external constituents
Ability to maintain accurate files and records
Ability to meet scheduled deadlines
Ability to establish and maintain cooperative and effective working relationships with others
Ability to work independently with little direction
Ability to conduct research and compile reports
Ability to maintain confidentiality of sensitive and privileged information
Ability to analyze situations accurately and adopt an effective course of action
Ability to maintain consistent, punctual and regular attendance
MINIMUM QUALIFICATIONS High School Diploma
Five years of relevant work experience
PREFERRED QUALIFICATIONS Bachelors degree
Five years of relevant work experience
About Saint Louis University
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.
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