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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.
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NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. Job Title: Coordinator - Housing Assignments - 992108
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Exempt
Hiring Range: Pay Basis: Annually
Subject to Grant Funding?: No
Essential Job Functions: 1. Supports processes and procedures related to Residential Management System in order to support students living on campus.
2. Handles student housing contracts and release processes.
3. Works with the Office of Enrollment and Student Services to ensure that students released from housing have an accurate student account for housing and meal plan charges.
4. Oversees room change requests for students living on campus and provides occupancy reports for residence halls.
5. Cross-trains housing staff members on RMS, Banner, One Drive, Share Drive, and other work-related needs.
6. Creates and continuously updates the housing vacant space, in excel.
7. Oversees the housing consolidation process to decrease university's debt created by vacant spaces.
8. Provides weekly reports to management for vacant space, housing release, occupancy, and contract summaries.
9. Provides weekly building rosters to support staff during on-call rotations.
10. Manages room selections: rooms swap and wait lists, prior to students moving into their spaces.
12. Answers questions and provides explanations regarding student's accounts/billing, and Residential Life and Housing scholarship recipients.
13. Hosts room selection information sessions for current residents and perspective residents prior to the start of the room selection process.
14. Completes special projects as assigned.
15. Performs other duties as assigned or required. Marginal Job Functions: Performs front desk duties and checks housing emails.
Required Knowledge, Skills, & Abilities: KNOWLEDGE:
1. Advanced knowledge of MS Office Suite (Outlook, Word and Excel, as well as knowledge and understanding of organization structure, workflow, and operating procedures.
2. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
SKILLS:
1. Speaking - Proficient skills in talking to others to convey information effectively.
2. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
3. Complex Problem Solving – Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
4. Persuasion - Advanced skills in persuading others to change their minds or behavior.
5. Service Orientation - Advanced skills in actively looking for ways to help people.
6. Expert data entry and typing skills; ability to enter and verify information with accuracy.
ABILITIES::
1. Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
2. Ability to interpret and analyze data.
3.Ability to organize, coordinate, and monitor project work.
Ability to prepare comprehensive financial reports.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly, so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards. Job Requirements: Required Certifications/Licensures: Required Education: Bachelor's Degree
Major (if required): Required Experience: One (1) to two (2) years working with complex occupancy systems, data analysis, and forecasting.
Preferred Qualifications: 1. Master's degree in College Student Personnel, Higher Education Administration, or related field.
2. Previous experience with housing contracts and assignments, operations, or occupancy management.
3. One (1) to three (3) years' experience within residential housing/managing apartment leasing.
4. Experience with Banner and Residential Management System (RMS).
Is this a safety sensitive position? No
Background Screening Required? Yes
Pre-Employment Conditions: Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
