The successful candidate coordinates typical business functions for the USU-Blanding campus. This includes initiating and completing tasks in the areas of travel, financial, personnel, and purchasing. This position also provides administrative support to the Blanding Campus Senior Associate Vice President (SAVP). This position is located at the USU Blanding campus in Blanding, Utah.
Business Services (90%) Financial 20%
Develops and maintains record keeping systems. Develops and maintains spreadsheets and databases to track information. Reviews and reconciles financial records. Prepare entries to coordinate expenses and financial data for the following:
Utilities Motor Pool ledgers Motor Pool gas receipts Housing deposits Travel (20%)
Prepare and review Travel Authorizations and Travel Reimbursements in accordance with USU travel policies and procedures. Maintain database of travel expense reports and emergency contacts. Answer inquiries pertaining to travel. Assist with booking travel arrangements when needed Personnel (15%)
Complete I9s, W4, direct deposits & other HR forms Post hourly positions in ICIMS or Aggie Handshake as needed Complete onboarding checklist as needed Submit requests for hiring, terminations, wage/salary increases, posting jobs into ServiceNow Purchasing (20%)
Attach p-card receipts to transactions within ServiceNow Review p-card transactions for accuracy and compliance to policy Initiate purchases on behalf of other employees in department Coordinate W-9 with outside vendors Coordinate payment of invoices utilizing p-card or EZ-Buy System Housing/Dining (10%)
Coordinate information and student lists with Director of Housing & Dining Add meals plans and book/material funds to student cards Add dorm and meal plan charges to student account in Banner Process housing deposit receipts & refunds Manage and update dorm and dining master lists Coordinate invoices and meals and entertainment forms for catering provided by Blanding Cafeteria Other (5%)
Provide training on business service tasks, such as travel, purchasing, p-cards, or other systems as needed May be required to complete Federal and/or State compliance training Performs miscellaneous job-related job duties as assigned Administrative (10%) Take minutes at high level meetings Serve on committees to plan for campus events, such as commencement Assist SAVP with initiating travel, scheduling meetings, maintaining calendar Performs miscellaneous job-related job duties as assigned Minimum Qualifications: Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor's degree in a business field plus two years of related work experience is required. Knowledge, Skills, and Abilities: Knowledge of accounts payable procedures. Knowledge of accounts reconciliation and ability to reconcile accounts. Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports. Knowledge of purchasing policies and practices for a public institution. Skilled with computer programs, including spreadsheets, relational databases, and statistical packages. Skilled with basic office equipment, including printers, copiers, and telephone systems. Good organizational skills. Ability to handle sensitive and confidential business data and personal information. Ability to work without supervision. Knowledge of University policies and procedures. Excellent customer service skills. Along with the online application, please attach:
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV' Name and contact information for 3 professional references to be entered into Candidate Profile Cover letter to be typed/pasted at the end of your application **Document size may not exceed 10 MB.**
Minimum $36,320; Commensurate with experience, plus excellent benefits
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. T he employee is regularly required to sit and often uses repetitive hand motions.
Founded in 1888, Utah State University is Utah's premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students , including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.
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The university provides a to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at or . About the Region U.S. News and World Report for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU's main campus, , is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area in the Milken Institute's 2022 ranking for best-performing small cities in the nation.
*updated 04/2024
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*updated 09/2023
