Job Description and Duties Under general direction of the Office Chief, Classification & Hiring Services, the Staff Services Manager I supervises a team of analytical staff to ensure excellent customer service to managers and supervisors on current personnel issues, policy and procedure changes, policy implementation , and classification & hiring related matters. Incumbent will also need to travel to offices and field locations throughout California.
Supervises and provides guidance/direction to staff when advising managers and supervisors on hiring and classification matters. The goal is to define issues clearly and develop a range of alternatives and a variety of appropriate solutions. Topics can include; return to work, proposed reorganizations, exam needs, and classification issues. Ensure subordinate staff are properly trained, knowledgeable and skilled in; determining the correct classification of all positions to be certified if needed; performing desk audits to ensure proper level and kind of duties; appointing persons to positions by preparing necessary documents and appointment. CalCareers Exam link:
Eligibility for hire may be determined by your score on t he Staff Services Manager I Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.. The Staff Services Manager I Exam is located here: CalCareers
Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
PARF#03-4-333 JC-411538 You will find additional information about the job in the .
Working Conditions This position is being advertised in both Sacramento and Yuba County. Please note that there is only one position available. You will need to apply to either one of the job controls to be considered for the position. (Sacramento County JC-411538, Yuba County JC-411549). Travel may be required between Sacramento and Marysville; 1-2 days per week.
This is a Limited Term position which may be extended to 24 months or become permanent. While at their base of operation, employees will work in a climate-controlled office under artificial lighting. Employee will also need to travel to offices and field locations throughout California.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Special Requirements Possessionof a valid driver's license is required when operating a state owned or leasedvehicle. A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Your SOQ response must not be more than two pages, with one-inch margins, single spaced, using Arial 12-point font, addressing the following:
1) Please describe your Classification and Pay/Classification and Hiring experience.
2) Please describe your management style.
3) Please describe how you foster a cohesive team-oriented environment. Possessionof Minimum Qualifications will be verified prior to interview and/orappointment. If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment. Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreign courseworkis equivalent. Here is a list of evaluation agencies: . Please redactbirthdates and social security numbers.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Strong knowledge of the California Department of Human Resources, State Personnel Board, Memorandum of Understandings (MOU), and civil service rules, laws, and regulations governing hiring processes. Prior supervisory experience. 2+ years of experience in human resources, specifically, classification and pay/hiring in a personnel or human resources office. Ability to work in a fast-paced environment. Ability to work under pressure with changing priorities, and to coordinate multiple tasks efficiently and independently to meet deadlines. Ability to work independently and with others along with the ability to guide and train staff Strong organizational skills, and the ability to set priorities, manage multiple projects, and meet deadlines within challenging time constraints. Experience analyzing, interpreting, and applying personnel laws, policies, and processes. Strong verbal and written communication skills. Ability to display good judgment, tact, and diplomacy. Proficient computer skills and knowledge of software, including but not limited to: Microsoft Word, Adobe Pro, Microsoft Excel, Power Point, and Outlook. Exercise creativity and flexibility in problem identification and resolution. Benefits to view the Benefits Summary for Civil Service Employees in the State of California.
Important Application Instructions: Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
