Tiny Paws Bookkeeping provides virtual bookkeeping services for busy pet care professionals who want better clarity and organization in their financial records. With our team of virtual bookkeepers, clients can rest assured that their books are accurate, organized, and in good standing, leaving them extra time. We provide peace of mind bookkeeping clients can trust.
POSITION OVERVIEW This position's primary goal is to provide our customers with an outstanding bookkeeping and client experience. This goal is achieved by flawlessly executing recurring and one-off bookkeeping tasks. This position requires candidates to be available for regular meetings, internally with our team, and externally with our clients during standard business hours.
The candidate should be technologically fluent and comfortable meeting virtually in a quiet environment that is distraction-free. Our team highly values a deep work/life balance, but there may be a few times a year when additional work hours are needed on evenings and weekends to prepare for specific deliverables.
As an Associate Bookkeeper, you play a crucial role in helping us deliver outstanding services to our clients. You partner with our senior bookkeeping staff, helping them execute all necessary tasks and bookkeeping functions for your assigned clients.
Your role is to assist with the management and execution of entering data into QuickBooks Online, reconciling accounts, posting bills and accounts payable transactions, recording invoices and accounts receivable transactions, pulling and organizing statements and documents, and maintaining our project management system.
$20 - $25 / hour (depending upon experience). DUTIES AND RESPONSIBILITIES
Availability between the hours of 9 a.m. to 3 p.m. EST, Monday–Friday, is required. QuickBooks Online Responsibilities: Entering and categorizing financial transactions Setting up and maintaining rules Entering bills and bill payments Entering invoices and customer payments Monthly reconciliations of all active bank, credit card, loan, other accounts or data Reconciling merchant processing and shopping cart reports Document Management Managing backup documentation and saving to multiple cloud-based systems, including G-Drive, QuickBooks Online, Notion Collecting W9s from vendors and 1099 preparation Sending monthly client reports as directed by their Statement of Work Preparing Digital Tax Packages Documenting Processes and Systems Updating any existing client documents, including SOPs Suggesting and creating new documents and systems when there is a need. Updating project management system with new processes or revising existing processes as needed General Tasks and Expectations Notifying senior staff and management of accounting errors Striving to increase efficiency, improve the accounting process, and find ways to automate whenever possible. Weekly/Biweekly Zoom meetings with Good Cents team Communicate and interact with clients via email, phone, or Google Meet Meeting client deadlines SKILLS, ABILITIES, and ATTRIBUTES The ideal candidate possesses the following strengths and skills: 1 - 3 years of experience working using QuickBooks Online Eager to learn the ins and outs of rock-solid bookkeeping and accounting systems An ability to manage multiple responsibilities daily A helpful disposition - working with people's money is delicate, so it's crucial you be 100% driven by a positive client experience. You can use or learn quickly Slack, Gusto, Notion, Clockify. Incredibly high follow-through. Detail is your middle name. You have high standards, and mediocre is not a word in your vocabulary. Highly organized The ability to speak up when processes aren't working A high level of professionalism and emotional maturity You must be a self-starter with the ability to be productive from your home office Uses good judgment to act in the best interest of the organization and as a representative of the organization to employees, client, and vendors You're invested in becoming the best you can be and excited to work with a fun-loving team that's happy to help you get there! Responsive and communicative. You know how to close the loop and confirm assignments are received and completed. Excellent writing and verbal communication skills OUR CORE VALUES Our core values are rooted in our PAWS approach. We strive to empower our team to provide top-notch virtual bookkeeping services while creating a comfortable and engaging work environment where our employees can thrive and produce their best work.
Professional Excellence Our dedication to accuracy and attention to detail ensures that our client's financial records are of the highest quality. Adaptability We embrace change and innovation, continuously adapting to the evolving needs of our clients and the industry. Wellness We prioritize the well-being of our team members, acknowledging that a healthy and motivated staff is essential to delivering exceptional service. Supportive Collaboration We believe in the power or teamwork and collaboration to achieve our goals, providing mutual respect and encouragement to help each other grow and succeed.
