Administrative Specialist

Job summary
Administrative Specialist 3 positionLocation: Hybrid remote in Trenton, NJJoin a strong and dedicated team in the New Jersey Judiciary
Job seniority: mid-to-senior level
Responsibilities
• Serve as the Statewide Costs Coordinator responsible for assessment and collection of administrative and actual costs• Advise managers on deadlines, rules, regulations, or related information• Review and draft initial responses to costs disputes and motions for suspension for non-payment of costs• Monitor any Bankruptcy filings to ensure proper compliance with Bankruptcy Code• Suggest and implement process improvements• Conduct financial audits for accuracy, compliance, and legitimacy• Responsible for the DRB budget and overseeing spending• Prepare proposal for solicitation of bids and create, modify, and approve scopes of work• Reconcile fixed assets to ensure compliance with established policies and procedures• Respond to attorney complaints and review disputes of costs filed by attorneys
Requirements
• Bachelor's degree and three years of professional experience in program development, program coordination, program analysis, program administration, and/or administrative research• Associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree• US citizenship is not required, but candidate must be authorized to work in the US• Possess a valid driver's license• Complete a thorough background check• Establish and maintain principal residence in the State of New Jersey within one year of hire
Key Skills Needed
• Excellent communication and customer service skills