Position Announcement:
Administrative & Program Associate, Middle States Region
About CSS
Center for Supportive Schools is an anti-racist, fast-paced, collegial, and team-oriented organization wholly committed to helping schools become places where students want to be. Our work directly addresses student disengagement, a root cause of diminished academic performance, students dropping out of school, and other high-risk student behaviors. We partner with schools in three areas: developing all students into leaders; empowering teachers to collaborate with each other and with students; and engaging entire school communities to improve how learning happens.
CSS is driven by the vision that one day, all students will thrive in schools that graduate them prepared for the rigors of college and lives filled with meaningful work, active citizenship, and personal fulfillment.
We are committed to antiracism. Our vision for students will not be realized absent the dismantling of systemic racism that permeates schools and society. Schools are not safe, supportive, engaging, and inspiring unless they address all areas of marginalization and eradicate all the many interconnected forms of oppression. CSS's focus on antiracism results from the outsized role that racism has played in shaping the United States and its institutions, from the fact that racism intersects with all other forms of oppression and given that which we learn and develop - tools, frameworks, resources - in dismantling racism can be leveraged to abolish all other forms of oppression.
Founded in 1979, we are a national organization currently impacting 65,000 students annually and committed to supporting every K-12 school in the country. Most of our partners are economically disadvantaged communities where the consequences of student disengagement can be most devastating.
For more information, please visit . For more information about CSS's commitment to antiracism, please visit .
The Role
The full-time Administrative & Program Associate will support the following areas and programs: Community Schools in Jersey City, the FDA tobacco control initiative, regional leadership support, and finance administrative support. In addition, you will provide general office management and support of other programs, as needed. Other responsibilities include preparing training materials; coordinating training events with hotels and other venues, including on-site support during training events; maintaining databases on partner schools; and assisting with research evaluation activities, including data collection, data entry, and summarizing program implementation data.
Key Job Responsibilities
External and Internal Meetings and Training Events
Identify and secure meeting and training facilities
Act as liaison with facility personnel; communicate all set-up needs
Arrange for catering and overnight accommodations
Oversee the training registration process
Attend training events to organize registration and coordinate on-site logistics
Materials Preparation
Word processing: prepare training materials
Proofreading: ensure that all materials are proofread and error-free
Assembly: assemble meeting and training materials; prepare materials for submission to granting agencies and foundations
Presentations: develop engaging PowerPoint and/or Canva presentations for training events, professional conferences, and internal meetings
Data Collection, Entry, and Compilation
Assist with student survey administration, collecting program attendance, and other implementation data
Produce evaluation summaries and reports
Conduct literature reviews, as necessary
FDA/Community School Support/Program Management/School Support/Research
Arrange logistics for school partner events
Order supplies and materials for school events and program management and community school staff
Support the creation of materials for school partner and program events, including community schools
Attend on-site school events, as needed
Provide basic research on potential school partners and partnerships
Create and maintain fundraising campaigns as needed for school-based initiatives, monitor success and reach, and prepare reports as requested
Support the FDA initiative with general administrative responsibilities, including filing and logging evidence, ordering and shipping supplies, and maintaining records and databases
Office Operations
Track and order general office and program supplies, including their arrival to the office
Support the accounting and billing process for the finance team
Other responsibilities, as needed
Qualifications and Experience
You have experience providing administrative support, ideally in a nonprofit setting. You are comfortable and thrive in a fast-paced and growing organization.
In addition, you have likely had the following experiences and have demonstrated the following attributes:
Proficient in planning and organization
Strong attention to detail
Excellent verbal and written communication skills
Self-starter with ability to work independently
Team player with ability to work collaboratively
Fluent in Microsoft Office and Google Suite applications
Creative document design skills, familiar with Canva and other presentation software
Flexible and able to enjoy working in a fast-paced environment
Experience with social media platforms
COVID-19 Vaccination & Testing
CSS requires all school-facing staff members to be fully vaccinated against the COVID-19 virus. As of the time of this position announcement posting, fully vaccinated means receiving two vaccination doses of either the Pfizer vaccine or the Moderna vaccine, or one dose of the Johnson & Johnson vaccine. Non-school facing staff members who are not vaccinated because of a CSS-approved medical or religious accommodation must submit a copy of a COVID-19 test result 48-72 hours in advance of any CSS-related in-person interaction (this includes in-person interaction with other staff, in-person training events, office visits, business meetings, and/or school visits).
Location
The Administrative & Program Associate will be based at CSS's New Jersey office located in Princeton, New Jersey, and on occasion will travel to Jersey City, New Jersey.
Work Environment/Physical Requirements
Prolonged periods of sitting at a desk and working at a computer, including participating in virtual videoconference meetings
Communicating with others in writing and verbally to exchange information
Ability to lift and move boxes weighing as much as 15 pounds
Compensation and Benefits
The anticipated starting date for this position is September 2023. The salary range for this position is $42,600 - $53,245. CSS offers the following benefits:
Comprehensive and competitive benefits plan, including health, dental, vision, flexible spending accounts, health reimbursement accounts, commuter and transit accounts for employees who meet the eligibility requirements
403(b) plan with employer match
Generous paid time off
Paid holidays and winter break
Flexible work option based on job role eligibility
Employee Assistance Program
Reduced schedule on Fridays during summer months
Phone stipend
To Apply
Interested applicants are requested to apply by emailing a cover letter and CV/rsum to . Please include (1) the title of the position in the subject line of your email and (2) where you found the position posting in your cover letter. If possible, please email all documents in PDF format. Black, Indigenous, and other People of Color (BIPOC) are strongly encouraged to apply.
Center for Supportive Schools is an equal opportunity employer committed to inclusive hiring and dedicated to diversity, inclusion, and equity in its work and staff. CSS's Equal Employment Opportunity and Affirmative Action related policies are available upon request.
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