Full job description Building and Grounds has a 12-month administrative assistant position available. This position is full-time, benefits eligible, vacation eligible, and pays into the Missouri retirement system . Starting pay is between $16.37 and $19.76 per hour depending on experience. Questions can be directed to Jeff Solter at
Job Title: Administrative Assistant
Department: Building/Clerical
Reports To: Building Administrator
FLSA Status: Non-exempt
Salary Grade: Hourly
Calendar: 12 Months
Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.
POSITION SUMMARY (Primary purpose of job)
The Administrative Assistant will work with the building administration and staff performing functions associated with the organization. Such activities include coordination, and management of various educational programs, communications of the office assigned, specialized assistance related to the building/department assigned, and assisting with meeting local, State, and Federal requirements.
SPHERE AND SCOPE OF INFLUENCE (Supervisory scope, district impact and budgetary responsibility)
This position has direct responsibility in terms of student operations related to building funds as well as responsibilities for student specific data. The individual in this position has direct interaction with staff, students, and the public.
ESSENTIAL DUTIES (Major duties which the position exists to perform)
Maintain frequent communication with supervisor, office, building, and/or department staff, relevant staff as directed, and District stakeholders (students, parents, community members). Collect, analyze, and assemble data meeting the reporting requirements for the position as directed (specific to programs, building level, department level, and/or District level). Effectively utilize various software systems and other required District technologies as required for the position (student information, employee information, and/or accounting information systems). Coordinate and maintain records needed for accountability associated with the duties of the program, building, department, and/or District (examples may include attendance, fees, receipts, invoices, requisitions, vouchers, expense accounts, staff data, student reporting, etc.) Utilize technology systems to accurately prepare materials and reports needed for training, reporting, stakeholder meetings, or other needs as directed by the supervisor. Complete cross training activities including training others within or across programs, buildings, or departments to ensure internal controls of district operations. Effectively and efficiently assume responsibilities associated with position including avoiding unnecessary delays and exhibiting a professional demeanor. Perform well under pressure with a willingness to cooperate and assist multiple stakeholders and use problem solving strategies to create positive change. Other duties and special projects as directed by the immediate supervisor. Regular and reliable attendance as it aligns with the scope of the position.
OTHER DUTIES (duties which the incumbent can be expected to perform)
Assist with the marketing of educational programs and act as a representative of the School District of Washington. Various duties such as inventory control, preparing and sending correspondence, managing equipment and software, coordinating events, managing arrival/dismissal, etc. Handling requests for general information, complaints, and inquiries. Produce accurate work with frequent interruptions.
SUPERVISORY RESPONSIBILITIES Minimal supervisory duties are expected but may include supervisory assistance
QUALIFICATION REQUIREMENTS (Minimum educational requirements, licenses, skills and experience required as well as preferred options)
High school graduate or equivalent; some college preferred Experience with office management Proficiency with computers, software, Microsoft Office products, and other programs related to accounting, tracking, and data analytics
DISTRICT EXPECTATIONS All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, complete required training annually, and demonstrate the values of the District at all times. For information regarding policies, regulations, and values of the District, visit
ENVIRONMENTAL CONDITIONS Typical school office conditions
Notice of Nondiscrimination: The School District of Washington does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, disability, genetic information or any other characteristic protected by law in the admission, access to, treatment, and employment in its programs, services, and activities. Any person having inquiries concerning compliance with nondiscrimination laws is directed to contact Dr. Rachael Franssen, Assistant Superintendent at 220 Locust Street, Washington MO 63090, .
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. The work conditions and environment described is representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The School District of Washington is an equal opportunity employer.
