Administrative Assistant

Are you organized, detail-oriented, and able to multitask effectively? We are seeking a self-motivated and reliable administrative assistant to join our Roswell IACX Energy team. As an administrative assistant, you will play a key role in ensuring the smooth operations of our office. If you thrive in a fast-paced environment and have excellent communication and problem-solving skills, we want to hear from you.
Responsibilities of the Front Desk Administrative Assistant include: Greeting and helping visitors and customers in person or over the phone. Answering or redirecting inquiries and taking messages. Keeping a tidy and presentable front desk area. Making sure necessary supplies and forms are available. Receiving and distributing letters and packages. Managing the scheduling of meetings, travel, and appointments for executives. Keeping employee and department directories up to date. Accurately reviewing, coding, and processing vendor invoices, and contacting relevant employees to ensure correct coding. (Accounting knowledge is a plus) Managing and creating new vendor accounts. Addressing and responding to vendor inquiries. Undertaking administrative duties such as ordering supplies, maintaining stocked items for visitors and staff, and handling miscellaneous tasks throughout the day. Proficiency in Microsoft Office tools. Strong time management and organizational skills. High attention to detail. Ability to work independently and prioritize tasks. Strong analytical abilities. Willingness to take on special projects as assigned.