Administrative Assistant

Job summary
Administrative Assistant (Vendor Onboarding)Responsible for general administrative support tasksLocation: Hybrid remote in Austin, TX
Job seniority: mid-to-senior level
Responsibilities
• Calendaring for team members, managers, and executives• Draft/modify reports, presentations, meeting agendas, and communications• Coordinate/manage travel plans• Event management including budgeting and logistics• Space management including supporting HR on onboarding/offboarding team personnel• Manage assigned procurement, expense reporting, and inventory management items• Manage some correspondence with customers, external partners and vendors/suppliers• Help implement business process improvements• Occasionally work 40+ hours in a week to meet certain team milestones• Perform other duties as needed
Requirements
• High School Diploma, GED or Equivalent, Bachelors Degree preferred• Eligible to work in the US without RLA sponsorship for employment visa status• 2-4 years of experience in an administrative assistant role• 2+ years of experience directly supporting executives• 2+ years of calendar support experience• 2+ years of Outlook experience• 2+ years of Excel experience• Experience managing vendor/supplier relationships• Experience communicating directly with customers and external partners• Ability to read, write, and speak English proficiently
Key Skills Needed
• High proficiency using productivity software such as M365 (Word, Outlook, Excel, PowerPoint, Visio, Teams and SharePoint)• Ability to use project/program management principles and methodologies to consistently meet task deadlines, triage changing priorities, and track issues to resolution• Ability to collaborate across diverse teams with a customer service mindset