Administrative Assistant Ii Bwh Rheumatology

Job summary
Administrative Assistant II BWH RheumatologyLocation: Hybrid remote in Boston, MADirect support to the Chief of Rheumatology, Inflammation, and Immunity
Job seniority: mid-to-senior level
Responsibilities
• Assisting the Chief and Division Administrator• Maintaining calendars and making travel arrangements• Preparing powerpoint slides for meeting presentations• Managing reimbursement requests• Answering phone calls and acting as a liaison• Timekeeping tasks for laboratory staff• Collecting staff information• Performing administrative tasks for the Division• Assisting with onboarding trainee requests• General office tasks and maintaining filing system• Assisting with faculty and fellow review process• Ordering office supplies• Coordinating laboratory meetings and maintaining CV• Taking minutes of meetings and assisting with agendas• Assisting with document preparation and email management• Maintaining in-person office coverage
Requirements
• Minimum of high school diploma or GED• Minimum 3 years administrative support experience• Proficient in Microsoft Office applications• Highly proficient in all communication skills• Strong organization and coordination skills• Ability to prioritize and manage multiple tasks effectively• Advanced computer skills and problem-solving abilities
Key Skills Needed
• Communication skills• Organization skills• System skills• Problem-solving