Details:
Accounts Payable Specialist
Summary:
The Accounts Payable Specialist performs accounts payable, general accounting and other administrative tasks related to the efficient maintenance and processing of accounting transactions. The primary responsibility of this role is administering the payment process e.g. receiving, verifying, processing, reconciling invoices and ultimate payment processing. The AP Specialist performs tasks with a customer focus in an accurate, efficient and timely manner. The position must proactively engage and work directly with other functions. This role reports directly to the Vice President of Finance.
Schedule:
Full-time, Monday through Friday (8:00 AM to 4:30 PM)
Responsibilities:
* Analyzes and processes accounts payable in a timely and accurate manner
* Codes all invoices with correct codes conforming to standard procedures to ensure proper entry into the
TIMS system.
* Match all invoices with appropriate receiving reports while checking invoice, cost and quantities.
* Send invoices to respective supervisor for approval
* Run batches for all coded invoices through TIMS
* Process and keep track of clothing, safety glasses and shoe reimbursements for employees
* Process and verify expense reports, credit card transactions
* Process and bill all drop ship orders/vendor invoices
* Process ACH and check runs per schedule
* Run 1099"s for current year on first business day of the New Year
* Follow up with internal contacts on discrepancies
* Maintain and make updates to the vendor insurance certificate file
* Review vendor statements and act accordingly
* Backup phone answering and general office support
* Picking up and dropping off the mail at the USPS
* Monitor email and voicemail for invoices and inquiries
* Track branch revenue transactions
* Enforcing established policies and procedures
* Perform other duties as required to support Accounting Department
Job Requirements
Details:
Job Qualifications:
* Must be detail orientated with the ability to solve problems, prioritize and multi-task in a deadline-driven
environment.
* Customer focused with a sense of urgency and self-motivation.
* Proactively interacts with employees and vendors in a professional manner.
* Excellent verbal and written communication and interpersonal skills.
* Comfortable learning new systems and suggesting process improvements
* Proficient in MS Word, Excel, and Outlook
* HS Diploma
* 2 years" Accounts Payable experience preferred
* Accounts Receivable experience is a plus!
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